Purchasing Procedures

The Mining and Minerals Engineering main office manages all purchases and procurement of goods. The following are guidelines and steps for requesting purchases and using the Ordering Authorization Form.

Purchasing Procedures - Graduate Students

  1. Download the Ordering Authorization Form
  2. Enter all appropriate company, account/project, etc. information
  3. Enter quantity, unit, catalogue number, description, and unit price
  4. Save the document
  5. Send document as an email attachment to your advising professor for approval
  6. If Dr. Yoon is your advising professor, send your email to Chris Hull at hullc@vt.edu
  7. Once the professor receives and reviews your request they will forward the email to dewk@vt.edu

The Ordering Authorization Form will be accepted via email ONLY

 

Purchasing Procedures - Faculty

  1. Download the Ordering Authorization Form
  2. Enter all appropriate company, account/project, etc. information
  3. Enter quantity, unit, catalogue number, description, and unit price
  4. Save the document
  5. Send document as an email attachment to dewk@vt.edu
  6. The order will be placed by the main office within 24hrs

The Ordering Authorization Form will be accepted via email ONLY

 

Purchase Approval Procedure (when you receive a request from your graduate student)

  1. Open attachment
  2. Indicated the Account Number or Name of Project
  3. Initial "Approved By"
  4. Forward to dewk@vt.edu

The Ordering Authorization Form will be accepted via email ONLY

 

Tips

  • If you plan to use a company often, save each template separately
  • Copy and paste item or catalogue numbers from the company's website into the document to save time
  • Include any website links in your email that you might think helpful in explaining the items you would like to purchase
  • If you have any concerns or suggestions, please send an email to dewk@vt.edu

 

Top 10 Vendors

Company Phone Website
Alpha Aesar (800) 343-0660 www.alfaaesar.com
Cole-Parmer (800) 323-4340 www.coleparmer.com
Fisher Scientific 800) 766-7000 www.fishersci.com
Grainger (800) 323-0620 www.grainger.com
Holox (540) 366-2094 www.holox.com
Microwarehouse (800) 347-7080 www.mwhse.com
Newark Electronics (800) 263-9275 www.newark.com
Omega Engineering (888) 826-6342 www.omega.com
Sigma-Aldrich, Inc. (800) 521-8956 www.sigmaaldrich.com
VWR Scientific Products (800) 932-5000 www.vwr.com